Board of Directors Orientation Manual  [PDF]

Section 1. The affairs of the Association are managed by a board of seven directors who must be members of the Association. The Board of Directors exercise for the Association all powers, duties and authorities vested in or delegated to the Association, except those reserved to the members by these Bylaws or by the Covenants.

Section 2. The Board of Directors shall not buy sell or trade real estate without the approval of a 2/3 majority of lotowners voting on the issue. The Board of Directors shall not make application for loans without the approval of a majority of lotowners voting on the issue.

Section 3. At the annual meeting in 1994, the members shall elect three directors for a one-year term, and four directors for a two-year term. Thereafter, at the annual meeting in each odd-numbered year, the members shall elect three directors, and in each even-numbered year, the members shall elect four directors, each for a term of two years. A term shall commence upon election and expire upon the election of the successor.

Section 4. If a vacancy occurs in the Board of Directors by reason of resignation or withdrawal from the field of membership, a majority of the remaining directors shall appoint a member to serve as director until a successor is elected at the next annual meeting. If the resignation or withdrawal occurred during the first year of a two-year term, the members shall elect a director to fill the unexpired portion of the original term at the next annual meeting.

Section 5. A majority of the Board of Directors constitutes a quorum thereof.

Section 6. The Board of Directors has the power to appoint and remove at pleasure all officers, agents and employees of the Association, prescribe their duties, and fix their compensation.

Section 7. The Board of Directors shall cause to be kept a complete record of all its acts and corporate affairs and to present a statement thereof to the members at annual or special meetings.

Section 8. It shall be the responsibility of the Board of Directors to notify any lotowner of adjacent property under consideration by the Board for use other than residential, forestry or agricultural.
 

Section 1. The officers are President, Vice-President, Secretary, and Treasurer. The President and the Vice-President must be members of the Board of Directors. One person may hold any number of offices, except that the President may not also serve as Treasurer. Officers will be elected annually, and as vacancies occur, by a majority of votes cast by the Board of Directors.

Section 2. President. The President presides at all meetings of the Board of Directors and of the Association, unless the Board designates another officer to preside at a meeting; sees that orders and resolutions of the Board are carried out; and signs all written instruments and contracts approved by the Board.

Section 3. Vice President. The Vice President acts in place of the President in the event of his or her absence or inability to act, or when requested by the president to do so.

Section 4. Secretary. The Secretary keeps the minutes of all meetings and proceedings of the Board and of the Association; serves as custodian of the Association's files and records; and maintains a roster of all members of the Association and their mailing addresses.

Section 5. Treasurer. The Treasurer receives and deposits in appropriate depository accounts all monies of the Association and disburses such funds as directed by resolution of the Board of Directors, provided, however, that a resolution of the Board of Directors is not necessary for disbursements made in the ordinary course of business conducted within the limits of a budget adopted by the Board. The treasurer signs all checks and notes of the Association, provided that such checks and notes for amounts greater than $500.00 shall also be signed by the President or the Vice-President. The Treasurer shall keep proper books of the accounts, shall prepare an annual budget and an annual balance sheet statement to be presented to the membership at its annual meeting.